Privacy Policy

Preamble

Data protection is a priority for the TransBank Team.
Since the TransBank Service is only available to registered users, processing of certain personal data (such as the e-mail address) is necessary for its functioning. We make our best efforts to ensure that our processing of your personal data complies with the General Data Protection Regulation (Regulation (EU) 2016/679, hereinafter: GDPR) and with specific regulations applicable in Austria.

I. Who Are We and How to Contact Us?

TransBank – A Meta-Corpus for Translation Research
Department of Translation Studies
University of Innsbruck
Herzog-Siegmund-Ufer 15
A-6020 Innsbruck | Austria
mail@transbank.info
Moreover, you can contact our Data Protection Officer at: Datenschutzbeauftragter@uibk.ac.at.

II. What Data Do We Process?

A. Data we collect directly from you:

  1. your e-mail address, which is necessary to create a user account; we use this information to identify you as a user (there cannot be two user accounts with the same e-mail address) as well as to be able to notify you about the changes in the Terms of Service or this Privacy Policy;
  2. your username, which may or may not be identifying. You can choose any username you want (providing that it is not used by someone who registered before you); a username identifies your user account and serves as your ‘name’ or ‘ID’ visible for other users of the Service;
  3. if applicable, your name and postal address; this information is required if you want to submit a contribution to the service. Austrian law requires us to collect this information (s. 18 of the E-Commerce-Gesetz) which in very specific circumstances we may be obliged to transfer the authorities or third parties. We will do so only if obliged by law. Otherwise, this information will be kept secure and highly confidential.
  4. if applicable, information about your personal situation, i.e. your age, gender, education, professional experience or languages you speak. When you submit your contribution to the service, you may give us such information (as it is very relevant in translation studies) or choose not to do so; this is entirely optional. This information will only be used as search criteria for all the users of the service (so that they can compile and download a sub-corpus that best corresponds to their needs) and is not downloadable in a form that allows to identify you. In itself this information would rarely be identifying, unless it is combined with an identifying username (such as e.g. PeterK or A.J.Smith), or if you speak a language that has extremely few speakers (in which case, of course, your contribution would be particularly valuable).

Please note that if you decide to delete your user account (which you are free to do at any time), all this information (apart from the information specified in 3 of this sub-section, i.e. contributor’s name and address) will be anonymized on our servers.

B. Data you provide us by using the service:

  1. the browser you use (type and version);
  2. the operating system you use;
  3. the so-called referrer, i.e. the website that referred you (typically via a link) to our website;
  4. the date and time at which you access our website;
  5. your IP address;
  6. your Internet Service Provider.

Rest assured: many websites collect such information about you. We use it to optimize the content of our website and the way in which it is delivered (e.g. compatible with your screen resolution), which also contributes to the security of your data. The abovementioned information (called log) is stored separately from other data and only analysed automatically.
Exceptionally, when you create a user account in our service, the information about your IP address used to create the account as well as the date and time when the account was created is stored together with your username and your e-mail address. The same happens when you submit a contribution to the service. This information is used to guarantee security of the service and to prevent its misuse. It is not transferred to third parties. If you delete your user account, this information will also be deleted.

III. Cookies

Just like most user-friendly websites, our website uses cookies. Cookies are small pieces of data sent from a website and stored on your computer. They enable websites to ‘recognise’ your browser, so that when you visit the website again it can ‘remember’ some information about your previous use of the website (e.g. username or account settings).
You can at any time disable cookies in your browser (so that cookies are no longer stored on your computer) or use the browser to delete all the cookies stored on your computer. However, if you do so, some features of our website may stop functioning properly.

IV. Purposes of Processing (Why Do We Process Your Data?)

We process your personal data only for the purposes related to the goal of the TransBank Service and its stable and secure functioning. Your personal data will not be used for any purpose incompatible with these purposes.
The goal of the TransBank Service is to offer an online service to all stakeholders in translation by allowing them to compile and download sub-corpora, tailored to their requirements regarding specific questions of translation research. Here you can read more about the TransBank Service and its goals.

V. Legal Basis for Processing

We process your personal data on the basis of art. 6(1)(a) of the GDPR, i.e. with your consent for the specific processing purpose. Your consent for the processing of your personal data (regarding the categories of data specified in section II, A, 1-2 and section II, B of this Privacy Policy) is necessary to create your user account and to use the service. Your consent regarding the categories of data specified in section II, A, 4 of this Privacy Policy (i.e. information about your personal situation to be used as metadata related to your contribution) is necessary if you want to make a contribution to the service containing such metadata (which in itself is always optional).
In special circumstances, we may process your personal data on the basis of art. 6(1)(f) of the GDPR; in such rare cases, our legitimate interest in carrying out the processing is to provide an online service to all stakeholders in translation by allowing them to compile and download sub-corpora, tailored to their requirements regarding specific questions of translation research.
Furthermore, exceptionally (when none of the abovementioned grounds is available), we may also process your personal data on the basis of art. 6(1)(b) of the GDPR – this is the case when processing is necessary for the performance of a contract to which you are party (such as our Terms of Service or Contributor’s Agreement) or in order to take steps at your request prior to entering into such a contract.
Information specified in section II, A, 3 (contributor’s name and address) can also be processed on the basis of art. 6(1)(c) of the GDPR (compliance with a legal obligation) in conjunction with s. 18 of the Austrian E-Commerce-Gesetz.

VI. Data Storage Period

We will store your data during the statutory data retention period, if applicable. Afterwards, if the data are no longer necessary for the purposes specified in this Privacy Policy, they will be deleted. We will not delete your user account just because you are not using it for an extended period of time – on the other hand, you are free to do it at any moment. If you delete your user account, all your personal data (apart from the data specified in section II, A, 3 of this Privacy Policy, i.e. contributor’s name and address) will be anonymised.

VII. No Transfer

Your data are stored on our servers in Innsbruck, Austria and will not be transferred to anyone. We do not hire any data processors.
As far as data concerning your personal situation (specified in section II, A, 4 of this Privacy Policy) is concerned, they can only be used as search criteria within the TransBank Service and are not downloadable in a form that allows to identify you.
As far as data specified in section II, A, 3 of this Privacy Policy (contributor’s name and address), we may be required by law (s. 18 of the Austrian E-Commerce-Gesetz) to communicate it to competent authorities.

VIII. No Automated Decision-Making

We do not use any form of profiling or automated decision-making.

IX. Your Rights with Regards to the Processing of Your Personal Data

The GDPR grants you some important rights with regards to the processing of your personal data. These rights are summarized below (you are invited to consult the relevant articles of the GDPR for more information):

  1. right of information (art. 13 and 14 of the GDPR): you have the right to be provided with certain information about the processing of your personal data. We did our best to include all this information in this Privacy Policy; the main purpose of this document is to safeguard your right of information;
  2. right of access (art. 15 of the GDPR): you have the right to obtain from us confirmation as to whether we process your personal data, as well as information on the categories of data we process, how and why we do that etc. You can also request a copy of your personal data that we process, for which we may charge you a reasonable fee based on administrative costs. In order to exercise your right of access, contact us at mail@transbank.info;
  3. right to rectification (art. 16 of the GDPR): if your personal data that we process are incomplete or inaccurate, you have the right to obtain from us rectification of such data without undue delay. In order to exercise your right to rectification, contact us at mail@transbank.info;
  4. right of erasure (right to be forgotten – art. 17 of the GDPR): in certain circumstances (e.g. if we process your data unlawfully or unnecessarily) you may obtain from us erasure of your personal data. Please be reminded that if you delete your user account (which you are free to do at any moment), all your personal data (apart from those specified in section II, A, 3 of this Privacy Policy, i.e. contributor’s name and address) will be anonymised;
  5. right to restriction of processing (art. 18 of the GDPR): in certain circumstances (e.g. if you contest accuracy of your data that we process or lawfulness of the processing) you may obtain from us restriction of processing of your data. Such data will not be erased, but in principle can only be processed with your consent;
  6. right to data portability (art. 20 of the GDPR): you may request us to transmit your data that we process to another controller in a structured, commonly used and machine-readable format;
  7. right to object (art. 21 of the GDPR): if you did not consent to the processing, or if it is not necessary to comply with a legal obligation, you may always object to it, in which case we shall no longer process your data. Please be reminded that if you delete your user account (which you are free to do at any moment), all your personal data (apart from those specified in section II, A, 3 of this Privacy Policy, i.e. contributor’s name and address) will be anonymised;
  8. right not to be subject to automated individual decision-making, including profiling (art. 22 of the GDPR): you have the right not to be subject to automated individual decision-making, including profiling. As expressly stated above, we do not resort to such activities.

Moreover, you have the right to:

  1. withdraw your consent to the processing of your personal data at any time (art. 7(3) of the GDPR) by deleting your user account or by contacting us at mail@transbank.info. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal;
  2. lodge a complaint with a supervisory authority.